Best Camp Registration Software 2026: 10 Options Compared

Updated September 18, 2026

There's no such thing as the best camp registration software, and any article that hands you one answer without knowing your camper count is guessing.

So I did something different. I took ten options in this category, nine platforms plus the do-it-yourself stack, went to their own public pages, and wrote down what they say. Then I built the twelve-line rubric I used for myself when I was the one holding the decision, so you can score them at your size.

Two things stood out, and I want to lead with both.

Most of them publish a plan price. Few show what a family pays at checkout, line by line. And three don't publish full pricing at all: Regpack shows "Get Pricing" buttons, Homeroom doesn't state its service fee amount, and 6crickets has no pricing page.

The second thing is a capability I went looking for and couldn't find on a public page. I'll get to it, because it's the reason we ended up building software instead of buying it.

I'll also score our own product on the same rubric, including where it falls short. Every competitor statement below comes from that company's own public pages, checked September 18, 2026. If you're reading this months later, check the dates, because these pages move.

What is the best camp registration software?

There's no single best camp registration software, because a 40-camper solo operation and a 500-camper multi-site operation need opposite things. Score each candidate against twelve capabilities weighted to how you operate, then compare total cost at your real registration volume and at double. The best one is the highest score at your size.

A tool that's wrong for you can still be a good tool. It was built for somebody else, and you're being asked to pay for the mismatch.

How I know what to look for

Early on I started cold-calling local operators to ask how they ran payroll, scheduling, and operations. I didn't know, and I figured somebody did. Everybody said spreadsheets. Twenty years in, spreadsheets and five disconnected tools.

Within a few months, those same veterans were calling me to ask what I was using. I walked in with a decade of school leadership and no tolerance for operating blind, so a team of us built the thing they'd learned to live without.

That's where this rubric came from, and then I rebuilt it after we started building software and found out what these tools can and can't do underneath.

The 12-point rubric

Score each candidate 0, 1, or 2 on every line. Zero means no, one means with manual work, two means the system does it. Twenty-four points possible.

1. Mobile checkout a parent finishes in minutes. Parents register on phones, at night, in a hurry.
2. Payment attaches to the registration, no separate collection step. Otherwise you become a collections department.
3. Sibling and multi-week enrollment in one checkout. Camp buying is 2 kids × 4 weeks.
4. Spot counts and capacity update automatically. Manual counts cause double-bookings and refunds.
5. Waitlists that offer an opened spot with a payment link and a deadline. A manual one is a to-do list with feelings.
6. Live enrollment shown against your published minimums. This is how you decide what runs.
7. Refund and cancellation rules configured once, applied by the system. Policies in your head get re-decided at 11pm.
8. Waivers and forms collected inside the same flow. Every redirect is a percentage of your season.
9. Rosters a partner can receive without you generating them. The admin tax nobody prices.
10. Instructor assignment and scheduling visible by session, by day. You can't manage what you can't see.
11. Instructor hours flow out of the schedule into pay. Otherwise pay day is a second full job.
12. Total per-registration cost known at 1× and 2× your volume. The number that decides whether you keep it in year three.

That's the whole method for picking the best camp registration software for your operation: twelve lines, weighted to you.

How to read your score. 18 to 24 is an operating system. 10 to 17 is a strong registration engine and you'll keep a spreadsheet. Under 10 and you're buying a checkout page.

All three are legitimate purchases. Don't pay operating-system prices for a checkout page, and don't expect a checkout page to give you your Tuesdays back.

How much does camp registration software cost?

Here are the ten options, priced. Everything in this list is quoted or paraphrased from each company's own public pages, checked September 18, 2026. Card processing is separate almost everywhere and is charged by the payment processor.

• Sawyer. Built for children's activity businesses: camps, after-school, arts, sports, music. Also a parent marketplace. Three published plans at $79, $219 and $399 a month, or $71, $189 and $379 billed annually, with a larger plan by contact. The business pays 30% on orders booked through the Sawyer Marketplace on the entry plan, where listing is required, and 20% or 15% if it opts in on the higher plans. Families pay a booking fee of $1.99 on orders over $30 and up to $100 and $3.99 over $100. Sawyer's help center says its booking fee is non-refundable, including when a class is canceled. 14-day free period, no free plan, card required for an active subscription. Sources: hisawyer.com/for-business/pricing and help.hisawyer.com. Side by side: enrops vs Sawyer.
• Jumbula. Built for schools, camps, sports, performing arts, childcare and nonprofits. Pay As You Go $15, Rise $150, Ascend $285 a month, with a custom plan above. Pay As You Go includes 10 enrollments, then packs from 10 for $20 up to 500 for $550, and "Enrollment credits are not refunded when students drop out." Stripe's standard 2.9% + 30¢ is separate. First month free on Pay As You Go, no free plan, "Pause or cancel anytime." Source: jumbula.com/pricing. Side by side: enrops vs Jumbula.
• Jackrabbit Class. Built for "gyms, swim schools, and studios," plus dance, cheer and music. Camps are not its first audience. From $49 a month, or from $93 with the branded app plus a $169 one-time app setup, tiered by student count. No per-registration fee is published, and card processing rates are quoted. No free plan. No contract. Its FAQ says a new account is "fully operational within 14 business days" with an onboarding coach. Sources: jackrabbitclass.com/pricing and jackrabbitclass.com/faqs. Side by side: enrops vs Jackrabbit Class.
• CourseStorm. Built for arts organizations and community and continuing education, plus kids' activity and camp programs. Four plans starting at $119 a month, or $99 a month billed yearly. "Standard Stripe credit card processing costs and a $2.49 per registration fee apply to all plans." No free plan. Its FAQ says "Some programs accept registrations in a couple of days." Sources: coursestorm.com/pricing and coursestorm.com/faqs. Side by side: enrops vs CourseStorm.
• Regpack. "Built for programs, camps, courses, and the people who run them." No figure published: three tiers, each with a "Get Pricing" button, and the tier names read "1 year." The one number shown is "Payment processing as low as 1.5%." Signup runs through a demo. Its features page lists conditional forms, payment plans and automatic failed-payment retries. Sources: regpacks.com/pricing and regpacks.com/features. Side by side: enrops vs Regpack.
• Homeroom. Built for schools first: independent schools, public schools, districts and PTOs, plus the activity providers serving them. No cost to schools and PTOs. Families pay the base price plus Homeroom's service fee, and the amount isn't stated. Providers price in 3% to cover Stripe's card costs. Families can choose a 0% interest payment plan. Signup runs through a demo. Source: homeroom.com/info/resources/pricing. Side by side: enrops vs Homeroom.
• ActivityHero. Built for kids' activity providers: camps, after-school, classes, tutoring. Also a parent marketplace. Registration software is $99 a year plus a 1.7% registration fee plus card or bank costs, with a $299 a year Plus plan. Families pay a $0.99 service fee on registrations of $20 or more, and ActivityHero states that fee is not refunded. A free directory listing, and a one-month free period on the software with no card required. Sources: business.activityhero.com/superhero-pricing and help.activityhero.com. Side by side: enrops vs ActivityHero.
• 6crickets. Built for districts, schools, activity providers and parents, for after-school enrichment and summer programs. No pricing page. Its help center lists a school management fee of "currently 5% of the provider's list price or $10 fee depending on configurations," paid by parents, and a marketplace commission whose rate isn't published. Providers connect their own standard Stripe account. Sources: 6crickets.com/registration and the 6crickets help center. Side by side: enrops vs 6crickets.
• Jotform. A general-purpose form builder, not specific to kids programs. A Starter plan at no cost with Jotform branding, and its pricing page says paid plans start at $19 per month. Plans cap forms, monthly submissions and monthly payment submissions. Jotform takes no cut of payments, and money goes to your own gateway account. Sources: jotform.com/pricing and jotform.com/features/payments. Side by side: enrops vs Jotform.
• Google Forms plus Venmo or Zelle. The do-it-yourself stack. Google lists no payment feature for Forms. Venmo's help center restricts business payments on personal profiles, and a Venmo business profile costs 1.9% + $0.10 per payment. Zelle's fees and limits depend on your bank. No installment schedules, refund tracking or rosters. Sources: workspace.google.com/products/forms, venmo.com/resources/our-fees and zelle.com/faq/small-business. Side by side: enrops vs Google Forms and Venmo.
• enrops. Built for camps, classes, after-school programs and kids activity businesses. Free for businesses: Free is $0, Pro is $99 a month or $990 a year, Custom is by quote. The business pays enrops $0 per transaction. Families pay a 3% enrops service fee per registration, minimum $1.99, maximum $14.99 by card, or 2% by bank, maximum $9.99, included in the price they see from the first screen. Refunded to the family whenever the registration is refunded. Source: enrops pricing.

Six names you'll see on other lists that aren't scored here: CampDoc, Campminder, iClassPro, Pembee, Amilia and Activity Messenger. I have not re-verified their public pages for this update, so I'm not quoting prices for them. If you run overnight camp with real medical complexity, look at the camp-specific systems first.

What that list is telling you

Seven of the ten publish numbers you can plan against. Jumbula publishes the most granular pricing of the group, right down to enrollment packs, and they deserve credit for that.

Three don't publish full pricing: Regpack, Homeroom and 6crickets. I'm not going to tell you a quote-only vendor is hiding something, because that isn't fair. Complicated programs are hard to price in a list. But I will tell you what it costs you: a week of sales calls, and if you're a solo operator with forty campers, that week is the most expensive line item in this whole article.

And look at what happens to fees on a refund. Sawyer, ActivityHero and Jumbula each state, on their own pages, that the fee or credit is kept. Ask every vendor that question before a family asks you.

The four lines to ask every vendor about

Here's where the rubric earned its keep. Lines 6, 9, 10 and 11 are the ones I had the hardest time finding answered on a public page, so ask for each one on the call and get the answer in writing.

• Line 6, live enrollment against your published minimums. Ask to see the operator view that shows which sections are under your minimum today.
• Line 9, partner-ready rosters. Ask whether a school or site partner can receive the current roster without you exporting it.
• Line 10, instructor scheduling. Ask to see one week, every instructor, every site, with unassigned sessions flagged.
• Line 11, instructor hours into pay. Ask where hours come from and where they go on pay day.

Read line 6 again, because it's the whole reason I'm in this business.

Every platform in this category can tell you how many people registered. What I needed, on a Tuesday, was which of my sections was below the number that makes it worth running. That's the decision that costs the most money in this industry, and I couldn't find it on anybody's public page.

I know what it costs. When we cancel a program for low enrollment, most of those families don't come back. That's my own experience at Journey to STEAM. So the decision has to be made early, on a published trigger, and you can't make it early if you can't see it.

What should small day camps look for?

Six operator profiles, and what to weight for each.

1. The solo operator, under 60 campers a season. Weight lines 1, 2, 3, 7. You need money in without friction and a refund policy that runs itself. Your realistic shortlist is Jumbula's Pay As You Go at $15 a month with enrollment packs, ActivityHero at $99 a year plus 1.7%, or a free plan. Skip anything that requires a sales call to learn the price.

2. The single-site operator with part-time instructors. Weight 6, 10, 11. Your pain is visibility over who is where. My own version of this nearly cost me a partnership, and nobody was careless. A part-time instructor had a problem, saw a phone number, and solved it the fastest way available to her. She routed around me and I found out from the school. That's a visibility failure, and no amount of reminder emails fixes it.

3. The multi-site operator, 5 to 20 sites. Weight 6, 9, 10, 12. Watch what each vendor ties the price to. Jackrabbit's fee is based on total student count. If a vendor charges per location, ask for the price at your site count in writing. enrops has no per-location pricing. Run line 12 twice, at current volume and double.

4. The seasonal camp with one big window. Weight 3, 4, 5, 8. Your whole year is decided in a few weeks, so what happens when a spot opens is revenue. Regpack lists conditional forms, payment plans and automatic billing for complicated registrations, and it's sold through a demo on one-year tiers. If you run overnight camp with real medical complexity, the camp-specific systems are built for you in a way the rest are not.

5. The operator inside school and district partnerships. Weight 9, 6, 11. Homeroom and 6crickets are both built for the school side. Understand the tradeoff: on Homeroom the school or PTO is the organizer, families pay the service fee, and Homeroom collects and then pays out. That's a real model with real benefits, and it's a different relationship than running your own registration. On enrops, a school, PTO or parks agency pays nothing, and roster sends to partner sites are set up with our team. If that's your world, read how to start an after-school program business.

6. The operator who is scared of software. Weight 1, 7, and how fast you can get live. And I'm profile six, so let me talk to you directly.

I got locked out of my own district account as a sitting principal, while every single person on my team handled the password change on time. So when I say a tool should be usable by somebody who is nervous about tools, I'm the somebody. If a demo makes you feel stupid, that's information about the product. Start with the ones that let you in without a sales call: Sawyer's 14 days, Jumbula's first free month, ActivityHero's free month with no card, Jotform's Starter plan, or enrops, which is free for businesses.

Should camp software be highly customizable?

For most camps, no.

A blank canvas is a bill for a consultant you haven't hired yet. Every setting a tool lets you configure is a decision it's handing back to you, and you're already making every decision in your business. Give me strong defaults and let me be live by Thursday.

The exception is if you have somebody whose job is maintaining the configuration. Most of us don't, and the ones who think they do are describing themselves at 11pm.

Why does this category feel so far behind?

Because much of it was built years ago, when getting even a prototype together with real technology in it was expensive. Those companies made big investments in an architecture that made sense at the time, and they've been carrying it ever since. Jackrabbit Class is long-established and deep for recurring tuition businesses. That's earned.

It's timing, and for once the timing favors the newer builders and the operators who buy from them.

I also want to tell you how I found the gap. I wrote a survey to validate instructor training, which is what I'd already decided to build. One open question in it: if you could dream up the perfect tool that would take this off your plate, if it existed but does not yet, what would it be?

Multiple operators described, in detail, the platform we're now building. And I missed it. My questions were leading. I was steering them toward validating the thing I wanted to offer, and they identified something else completely. I read those responses through the wrong lens.

They were describing enrops. They had never heard of it.

Where enrops sits, scored straight

Same rubric. No inflation. Two means live and self-serve today. One means partial, or set up with our team.

1. Mobile checkout: 2. Parent checkout with cards and wallets, built for a phone.
2. Payment attached to registration: 2. Families register and pay in the same place.
3. Sibling and multi-week in one checkout: 2. A parent adds each child to the weeks they want and pays once.
4. Automatic capacity: 1. Every roster shows a live total-enrolled count. I'm not claiming more than that here.
5. Waitlists: 1. A Pro feature, set up with our team.
6. Live enrollment against your minimums: 1. The live total-enrolled count is on every roster. Comparing it to your minimum is still your job.
7. Refund rules configured once: 1. Refunds run inside enrops, and the enrops service fee is refunded to the family whenever the registration is refunded. Applying your policy is still your call.
8. Waivers in the same flow: 2. Digital waivers you can edit, signed during registration.
9. Partner-ready rosters: 1. Roster sends to partner sites are set up with our team.
10. Instructor scheduling: 1. Instructor invites, availability, class matching and sub offers are set up with our team.
11. Hours into pay: 1. Contractor instructor pay through Stripe is set up with our team.
12. Cost known at 1× and 2×: 2. Full pricing is published with worked examples, and the business pays enrops $0 per transaction at any volume.

So: seventeen of twenty-four by my own count, a strong registration engine with the operations layer still hands-on. If lines 9 through 11 are your whole problem and you need them self-serve today, a tool deep in scheduling and pay will serve you better than I will right now, and I'd rather tell you that here than have you find out in October. enrops also does not run monthly autopay tuition, skill or level tracking, or makeup scheduling.

Everything in enrops is built and tested at Journey to STEAM first: 75+ school sites, 2,500+ students, 95% of school partners renew. Every feature has to solve a real problem in my business before it gets offered to anybody else. We say enrops is built for us, by us, because it's built by people who work in this industry. We're the customer.

Score everybody, including me

Print the twelve lines. Weight them to your profile. Then go get real numbers from every vendor on your list, and for the ones who won't publish, ask on the call: what will I pay per registration at 200, and at 400?

If a vendor can't answer that in a sentence, you have your answer.

Three things worth your next twenty minutes. The enrops pricing page shows what families pay to the cent. The sample registration lets you click through checkout the way a parent sees it, so you can time line 1 yourself. And The Youth Enrichment Leader has the episode where I go through the parts of this business nobody warned us about.

Frequently asked questions

What is the best camp registration software for a small day camp?

The one that scores highest on lines 1, 2, 3 and 7 at your volume: mobile checkout, payment attached to registration, sibling and multi-week checkout, and refunds that run themselves. Skip anything that needs a sales call to learn the price.

Is there free camp registration software?

Yes. enrops is free for businesses: the Free plan is $0 a month, and your only cost is Stripe's standard processing. Jotform has a Starter plan at no cost with limits. I break down every kind of free in free registration software for camps and classes.

Which camp registration platforms publish their prices?

Of the ten options here, seven publish numbers you can plan against. Regpack, Homeroom and 6crickets don't publish full pricing on their own sites, checked September 18, 2026.

Does the fee come back when a registration is refunded?

It depends on the platform. Sawyer's help center says its booking fee is non-refundable, including when a class is canceled (help.hisawyer.com, checked September 18, 2026). The enrops service fee is refunded to the family whenever the registration is refunded.

I'm starting a camp. What should I read first?

How to start a summer camp covers the steps, the costs and the timeline. Every head-to-head lives on the comparison pages.

Create your first registration. Free for businesses. Live in under 5 minutes.

Arielle Hammond, Ed.D. is the founder of enrops and host of The Youth Enrichment Leader, presented by enrops.

All competitor pricing and feature statements in this article come from each company's own public pages, checked September 18, 2026. "Not published" means the company does not state it publicly. If you work at one of these companies and something here is out of date, email hello@enrops.com and I'll correct it.