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Free Resource Library

Free templates, forms and guides for people who run kids programs

Ready-to-use resources for camps, classes, after-school programs and the schools that host them. Pick one, enter your email, and it lands in your inbox in a minute or two.

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Free, no account needed
Most include an editable file
Written by a former K-5 principal
Covers of free resources from the enrops library, including the summer camp startup kit and parent email pack
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Search, or filter by topic and stage, across templates, forms, policies and guides.

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That email includes a link that opens every other resource here. No more forms.

The library

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Showing all 47 resources
Cover and a sample page of the After-School Program Launch Kit
Start here
Start a program

After-School Program Launch Kit

Go from idea to your first registered family in 90 days: the plan, the one-page business plan, the legal checklist and your first forms.
PDF kit
Get it free
Cover and a sample page of the Summer Camp Registration Form
Start here
Registration and enrollment

Summer Camp Registration Form

A two-page camp registration form you can use today, with a field guide that explains every field and the ones to leave off.
Printable PDF + Word file
Get it free
Cover and a sample page of the Class and Camp Pricing Worksheet
Start here
Money and pricing

Class and Camp Pricing Worksheet

Stop copying a competitor's price. Build yours from your real costs, pay instructors properly, set discount rules and announce a change well.
PDF worksheet + Excel calculator
Get it free
Cover and a sample page of the Summer Camp Waiver Sample Language
Start here
Forms and policies

Summer Camp Waiver Sample Language

Full sample waiver language, a plain-language guide to every clause, and the checklist to take to your attorney.
PDF + Word file
Get it free
Cover and a sample page of the Parent Email Pack
Start here
Parents and communication

Parent Email Pack

The six emails every term needs, from welcome to wrap-up, with a timing map and a tone guide. Written to sound like a person.
PDF + Word file
Get it free
Cover and a sample page of Payment Fees Compared
Start here
Money and pricing

Payment Fees Compared

Venmo, card and bank transfer fees compared for class businesses, with refund mechanics, payment plans and the personal-account risk explained.
PDF guide + Excel calculator
Get it free
Cover and a sample page of the Summer Camp Startup Kit
Start a program

Summer Camp Startup Kit

Camp economics, a backward-planned timeline, a budget workbook that finds your break-even campers per week, and the launch checklist.
PDF kit + Excel workbook
Get it free
Cover and a sample page of How to Start a Tutoring Business
Start a program

How to Start a Tutoring Business

Go from "I can teach" to a real tutoring business: pick your lane, build your rate from your own numbers, make it legal and get paid without chasing.
PDF guide
Get it free
Cover and a sample page of the Instructor Pay + Class Margin Worksheet
Money and pricing

Instructor Pay + Class Margin Worksheet

Hourly, per-class, revenue share and hybrid pay compared on one sheet, then the margin worksheet that shows what every class actually earns.
PDF guide + Excel calculator
Get it free
Cover and a sample page of the Sibling Discount Calculator
Money and pricing

Sibling Discount Calculator

See what each sibling discount level costs across a season, find where your margin breaks, and publish a policy you can defend.
PDF guide + Excel calculator
Get it free
Cover and a sample page of the Summer Camp Budget Template
Money and pricing

Summer Camp Budget Template

A working camp budget: revenue by week, instructor pay tied to your ratio, break-even on the first tab and scenarios for the summer that goes sideways.
Excel workbook + PDF guide
Get it free
Cover and a sample page of the Cash Flow Planner
Money and pricing

Cash Flow Planner

Schools pay months after the work while payroll never waits. Model the lag, find your danger months, set a reserve and collect politely.
Excel workbook + PDF guide
Get it free
Cover and a sample page of the Dance Class Registration Form
Registration and enrollment

Dance Class Registration Form

A dance registration form with the fields studios actually need: level, costume sizing, recital consent and siblings handled.
Printable PDF + Word file
Get it free
Cover and a sample page of the Registration Form Field Audit
Registration and enrollment

Registration Form Field Audit

Every extra field costs you families. This 15-minute keep, move or cut audit finds the fields to drop from your form.
PDF checklist
Get it free
Cover and a sample page of the Registration Page Checklist
Registration and enrollment

Registration Page Checklist

Walk your registration page the way a busy parent does, score six passes, and fix the leaks in the order that matters.
PDF checklist
Get it free
Cover and a sample page of the Waitlist Policy + Email Scripts
Registration and enrollment

Waitlist Policy + Email Scripts

A copy-paste waitlist policy, the 48-hour offer window, fairness rules and four ready-to-send emails, so a full class fills the next one.
PDF policy + scripts
Get it free
Cover and a sample page of the Re-Enrollment Campaign Kit
Registration and enrollment

Re-Enrollment Campaign Kit

Six ready-to-send emails and a timeline anchored to your term end, so the families you already earned come back.
PDF email kit
Get it free
Cover and a sample page of the Camp Registration Timeline Planner
Registration and enrollment

Camp Registration Timeline Planner

Set your post, open, early-bird and close dates by working backward from when parents actually shop for camp.
PDF planner
Get it free
Cover and a sample page of the Photo and Video Release for Minors
Forms and policies

Photo and Video Release for Minors

A one-page photo and video release with three clear consent options, plus a system that gets every "no" to the person holding the camera.
Printable PDF + Word file
Get it free
Cover and a sample page of the Emergency Contact and Medical Form
Forms and policies

Emergency Contact and Medical Form

A one-page emergency and medical form built for a kid at a program site: allergy severity readable in seconds, contacts in calling order.
Printable PDF + Word file
Get it free
Cover and a sample page of the Pickup Authorization + ID-Check Protocol
Forms and policies

Pickup Authorization + ID-Check Protocol

Know exactly who can pick up every child and prove it at the door: the authorization form, the ID-check script and the awkward-moment playbook.
Printable PDF + Word file
Get it free
Cover and a sample page of the Sign-In / Sign-Out + Attendance Pack
Forms and policies

Sign-In / Sign-Out + Attendance Pack

Eight print-and-go sheets, including a multi-site cover sheet and an end-of-day reconciliation checklist, that tell you who is where.
Printable PDF + Word file
Get it free
Cover and a sample page of the Cancellation Policy Templates
Forms and policies

Cancellation Policy Templates

Twelve copy-paste cancellation and refund policies for classes, camps, lessons and memberships, with a plug-and-play proration table.
PDF + Word file
Get it free
Cover and a sample page of the Late Pickup + Late Payment Policies
Forms and policies

Late Pickup + Late Payment Policies

The two late policies every program needs, one page each, with the parking-lot script and four payment reminder emails.
PDF + Word file
Get it free
Cover and a sample page of the Parent Handbook Template
Forms and policies

Parent Handbook Template

A full parent handbook built for school-site, session-based programs: welcome letter, logistics, pickup, policies and FAQ, ready to customize.
PDF + editable Word file
Get it free
Cover and a sample page of the Incident Report Form
Forms and policies

Incident Report Form

A two-page incident report instructors can finish in five minutes, plus the objective-language guide and the parent notification script.
Printable PDF + Word file
Get it free
Cover and a sample page of the Permission Slip Template Pack
Forms and policies

Permission Slip Template Pack

Three one-page slips (general, field trip and activity) with a tear-off return, plus a return-tracking sheet. For programs, teachers and PTAs.
Printable PDF + Word file
Get it free
Cover and a sample page of the Instructor Onboarding Checklist
Instructors and training

Instructor Onboarding Checklist

Pre-start, day-one and week-one checklists plus the first-day packet every new instructor carries, field-tested across 75+ school sites.
PDF + Word file
Get it free
Cover and a sample page of the Substitute Plan + Call-Out Protocol
Instructors and training

Substitute Plan + Call-Out Protocol

When an instructor calls out at 1pm, run a 10-minute protocol instead of losing your afternoon: call-down sheet, universal sub plan and school script.
PDF + Word file
Get it free
Cover and a sample page of the Instructor Hiring Pack
Instructors and training

Instructor Hiring Pack

A complete hiring funnel: job ad, auto-reject intake, phone screen, scored interview, audition, reference script and final scorecard.
PDF + Word file
Get it free
Cover and a sample page of the Independent Contractor Agreement (Sample)
Instructors and training

Independent Contractor Agreement (Sample)

A sample contractor agreement built for this industry: background checks, multi-site work, curriculum ownership and a fair non-solicit.
PDF + Word file
Get it free
Cover and a sample page of the Instructor Reliability Policy
Instructors and training

Instructor Reliability Policy

A written reliability policy instructors sign at hire, plus the four-minute briefing that makes them want to keep it.
PDF + Word file
Get it free
Cover and a sample page of the Behavior and Culture Kit
Instructors and training

Behavior and Culture Kit

Six printable one-pagers from a former K-5 principal: setup checklist, behavior flowchart, voice levels, scripts, agreements and parent starters.
Printable PDF
Get it free
Cover and a sample page of the Camp Counselor Training Agenda
Instructors and training

Camp Counselor Training Agenda

One training day, fully planned: an hour-by-hour agenda, a 25-slide orientation deck outline, six role-play scenarios and a readiness quiz.
PDF agenda + deck outline
Get it free
Cover and a sample page of the School Partnership Starter Pack
Schools and partners

School Partnership Starter Pack

How schools actually buy, from a former principal: who decides, what they need to say yes, the outreach scripts and the one-pager template.
PDF guide + templates
Get it free
Cover and a sample page of the School Vendor Proposal + Agreement Packet
Schools and partners

School Vendor Proposal + Agreement Packet

The proposal template and a ready-to-fill agreement, with a real example of a complete proposal sent the same day a school asked.
PDF + Word file
Get it free
Cover and a sample page of the Facility Use Agreement (Sample)
Schools and partners

Facility Use Agreement (Sample)

A sample facility use agreement for school, church, gym and parks space, with plain-language clause notes and a walkthrough checklist.
PDF + Word file
Get it free
Cover and a sample page of the Provider Vetting Checklist
Schools and partners

Provider Vetting Checklist

A neutral checklist for PTAs and principals: what to verify before approving an after-school provider, with a one-page scorecard.
PDF checklist
Get it free
The Parent-Friendly Registration Standard, a one-page PDF
Schools and partners

The Parent-Friendly Registration Standard

One page, vendor-neutral: the eight things families should be able to expect from any youth program signup.
One-page PDF
Get it free
Cover and a sample page of SAM Coverage Explained
Safety and compliance

SAM Coverage Explained

Districts now ask for sexual abuse and molestation (SAM) coverage. Here it is in plain language, with an annotated COI walk-through and a broker-call script.
PDF explainer
Get it free
Cover and a sample page of the Background Check Requirements Directory
Safety and compliance

Background Check Requirements Directory

The four background checks explained in plain language, plus a state-by-state directory of the official agency page for every state and D.C.
PDF guide + directory
Get it free
Cover and a sample page of the After-School Dismissal Safety Plan
Safety and compliance

After-School Dismissal Safety Plan

The complete dismissal system: transition roster, authorized pickup form, late-pickup script and the minute-by-minute missing-child protocol.
Printable PDF + Word file
Get it free
Cover and a sample page of the Summer Camp Marketing Calendar
Fill your classes

Summer Camp Marketing Calendar

Camp enrollment is won October through March. A month-by-month calendar with three actions or fewer, plus the one-page flyer checklist.
PDF guide + calendar
Get it free
Cover and a sample page of the Class Description Swipe File
Fill your classes

Class Description Swipe File

The four-sentence formula parents actually read, title patterns that get clicked, and 50 example descriptions you can adapt in minutes.
PDF swipe file
Get it free
Cover and a sample page of the Summer Camp Packing List
Fill your classes

Summer Camp Packing List

A co-brandable two-page packing list for camp families: the core list, add-on modules, the don't-bring list and a 30-second morning check.
Printable PDF + Word file
Get it free
Cover and a sample page of the Parent FAQ + Reply Pack
Parents and communication

Parent FAQ + Reply Pack

The 20 questions parents always ask with replies already written, an FAQ page starter, and the rules for what never gets a template.
PDF + Word file
Get it free
Cover and a sample page of the End-of-Term Survey + Testimonial Scripts
Parents and communication

End-of-Term Survey + Testimonial Scripts

An eight-question parent survey built for a phone, plus the scripts that turn a 9 or 10 into a testimonial and a re-enrollment.
PDF + Word file
Get it free

More free tools

A registration loss calculator, step-by-step guides, registration form templates, honest software comparisons and a podcast. All free, and none of them need an account.

Calculator

Registration loss calculator

Three inputs, one estimate, and every assumption shown with its source.

Open the calculator

Guides

Step-by-step guides

Starting a program, getting into schools, setting prices and building a registration form that families finish.

Browse the guides

Templates

Registration templates

The fields, waiver and pickup questions to ask for camps, classes, sports and after-school programs.

Browse the templates

Compare

Software comparisons

How enrops compares with other registration tools, with every claim cited to the other company's own site and dated.

See the comparisons

Podcast

The Youth Enrichment Leader

Program owners trade what's working. Real programs, real numbers, what it cost. Hosted by Dr. Arielle Hammond, presented by enrops.

Listen to the show

Blog

The enrops blog

What registration software costs, how to choose it, and how other programs run the business side.

Read the blog

Questions

About the free library

Are these really free?

Yes. Every resource is free to download and use for your own program, and you don't need an enrops account. Most come with an editable Word or Excel file so you can make it yours.

Why do you ask for my email?

So we can send you the files. The email arrives in a minute or two with the PDF and, when there is one, the editable version. It also has a link that opens every other resource here without the form. You can unsubscribe anytime.

Can I add my program's name and logo?

Yes. They're built to be adapted for your own program, and you're welcome to share them as they are. The Word and Excel versions make it quick to drop in your details.

Are the waivers, contracts and policies legal advice?

No. They're plain-language starting points. Have a local attorney review anything legal, like waivers, contracts and policies, before you use it with families or staff.

Who writes them?

Arielle Hammond, Ed.D., a former K-5 principal who runs youth enrichment at 75+ school sites and founded enrops. Each one comes from real program operations, generalized so it works for any program.

I didn't get the email. What now?

Check your Promotions or spam folder for an email from Arielle Hammond, enrops. Still nothing after a few minutes? Write to hello@enrops.com and we'll send it.

What's working in kids programs, every other week

A short read for people who run camps, classes, enrichment and after-school programs: registration, enrollment and running the business, straight from the program owners on the podcast.

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