Free template · Camps
Summer camp registration form template
Families start looking for summer camp months ahead, and they sign up from a phone. This checklist covers what a day camp or specialty camp needs to ask: the weeks they want, swim ability, T-shirt size, medical and pickup details, waivers and payment. Copy it, print it, or build it on enrops in under 5 minutes.
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Registration is open
Summer Adventure Camp
Week 1 · Monday to Friday · 9:00 AM to 3:00 PM · Ages 6 to 11
$307.97
$299.00 camp week + $8.97 enrops service fee
Pay by bank and save $2.99. Total $304.98.
Illustration of this template as an enrops registration. Sample program and prices.
The checklist, part 1
What should a summer camp registration form include?
A summer camp registration form should collect the camper's name and date of birth, parent or guardian contacts, an emergency contact, the weeks or sessions they want, swim ability, T-shirt size, medical and allergy notes, who is allowed to pick up, a signed waiver, a photo release and payment. Ask for each thing once, and only what you'll use.
| Field | Why you need it | Required or optional |
|---|---|---|
| The camper and the family | ||
| Camper's full name and date of birth | Camp groups run by age. Collect the date and let the group follow from it. | Required |
| Parent or guardian name, mobile number and email | The mobile number is for the day something changes. The email is for the confirmation and the receipt. | Required |
| Second parent or guardian | Two households, two inboxes. Ask once so nobody misses the schedule. | Optional |
| Emergency contact who isn't the parent | When you can't reach a parent, you need a name and a number that will pick up. | Required |
| Camp details | ||
| Weeks or sessions | Let families pick every week they want in one pass. Show dates, hours and the price per week so nobody has to email you to ask. | Required |
| Age, or grade completed | Say which one you group by. "Entering 3rd grade" and "age 8" are different kids in June. | Required |
| Swim ability | If there's water on the schedule, your counselors need to know who is a non-swimmer before the first pool day. | Required if you swim |
| T-shirt size | Order once, in the right sizes. Put youth and adult sizing on one list. | Optional |
| Extended care, before or after camp | Early drop-off and late pickup change your headcount and your pricing. Ask up front. | Optional |
| Friend or group request | One name, no promises. It saves you ten emails the week before camp. | Optional |
The checklist, part 2
What waivers and medical fields do I need?
At minimum: medical and allergy notes, medications, an emergency contact, the adults allowed to pick up, a liability waiver signed by a parent or guardian, and a photo release. Camps often add sunscreen and water permissions. Licensed camps can have more to collect, so check your state's requirements before you publish.
| Field | Why you need it | Required or optional |
|---|---|---|
| Health, safety and pickup | ||
| Medical and allergy notes | Allergies, asthma, EpiPens, anything a counselor needs on a field trip day. Some states ask licensed camps for health forms or immunization records. Check your state's requirements. | Required ("none" is fine) |
| Medication during the camp day | What it is, when it's taken and who gives it. Some states set rules for camps that hold medication, so check your state's requirements. | Required if it applies |
| Pickup authorization | Camp pickup changes daily: grandparents, carpools, a neighbor on Fridays. List every adult allowed to sign a camper out. | Required |
| Permissions | ||
| Liability waiver and participation agreement | Signed by a parent or guardian at registration, in your own words. What a waiver has to say varies, so check your state's requirements. | Required |
| Photo and video release | Give families a clear yes or no. Some will say no, and your counselors need to know who. | Required question, either answer |
| Sunscreen and water activity permission | A yes or no for applying sunscreen, and for pools, sprinklers or lakes. | Required if it applies |
| Payment and terms | ||
| Payment options, including a payment plan | Card, debit or wallet, collected with the form. A payment plan keeps a bigger price from being the reason a family says no. | Required |
| Discount code | Sibling, early bird, scholarship or returning-family pricing without a side conversation. | Optional |
| Cancellation and refund terms | State them before families pay and have the parent agree. It's the first thing you'll be asked about when plans change. | Required |
This checklist is general guidance from people who run kids programs. It is not legal advice. Check your state's requirements for waivers and medical forms.
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Print this page for a paper copy of the checklist.
How do I collect payment with the form?
Collect payment in the same place as the form. When the form and the payment live in two tools, some families finish one and skip the other, and you spend June matching names to deposits. On enrops, families pick their week, fill in the details, sign the waiver and pay at one link, and the money lands in your own Stripe account.
A $299 camp week shows families one price from the first screen: $307.97, with the $8.97 enrops service fee inside it, or $304.98 when they pay by bank. The price families see first is the price they pay.
On enrops today, this template gives you:
- One link and a QR code for your camp flyer
- Each camp week as its own program, with its own dates, price and roster
- A waiver you can edit, signed at signup
- Cards, debit and wallets, with payment plans you set
- Discount codes for siblings and early registration
- A confirmation email with the class table, total paid and a calendar file
Pickup and aftercare dismissal details are set up with our team. Need a field you don't see here? Email hello@enrops.com and a person will tell you the best way to collect it.
New registration
Program name
When and where
Price
Families pay $307.97. Use $307.97 anywhere you advertise this program.
Illustration of enrops screens. Sample program, names and prices.
Common mistakes
Four mistakes that cost camps registrations.
Every one of these is a systems problem. Systems can be fixed.
Collecting payment separately
A form in one tab and a payment link in another gives every family two chances to stop. The ones who finish the form and forget the payment become your follow-up list in May.
No pickup authorization
On a Friday at 3:00, a counselor you hired in June is deciding whether this adult can take this child. Give them a list that was filled in by the parent at registration.
Asking for the same info every season
A family booking their third summer with you shouldn't type their address again. Keep what didn't change and ask about what did: the weeks, the medical notes, the pickup list. On enrops, families get a parent account with their first registration.
One form per week
A family that wants weeks 2, 5 and 7 shouldn't start from zero three times. Let them choose every week in one sitting, with one payment or one payment plan.
Want the reasoning behind every field? Read what a registration form should include.
Summer camp registration form questions
Can I use this template for free?
Yes. Copy the checklist into any form tool, or print this page for a paper copy. Building it on enrops is free for businesses: you pay enrops $0 per transaction unless you choose to cover the service fee for your families, and your only cost is Stripe's standard processing.
When should summer camp registration open?
Earlier than feels natural. Families plan summer months ahead, and the camps with dates and prices posted are the ones that make it onto the calendar. Post your weeks as soon as your dates and price are set, even if details like field trips come later.
Should I offer a payment plan for camp?
A payment plan helps most when a family is booking several weeks at once. On enrops, families can split a registration into the installments you set, with no interest, plan fee or late fee.
Do I need a health form for summer camp?
It depends on your state and whether your camp is licensed. At minimum, collect allergy and medical notes, medications and an emergency contact at registration. Some states ask licensed camps for health histories or immunization records, so check your state's requirements.
Do I need a lawyer to write my waiver?
We can't tell you what your waiver has to say, and this page isn't legal advice. enrops starts you with a waiver you can edit into your own words. Check your state's requirements, and ask your insurance carrier or an attorney to review the wording.
How long does it take to build this summer camp form on enrops?
Creating your first registration takes under 5 minutes. In our July 25, 2026 production test, a new account went from signup to a live registration link in about 3 to 4.5 minutes, with Stripe connected by minute 5 to 7. Stripe's own verification can take longer for some businesses.
Open camp registration before families start looking.
Build it once, share the link, and families register, sign the waiver and pay in one place. The money lands in your own Stripe account.
Free for businesses. Live in under 5 minutes.